We are World Animal Protection.
We end the needless suffering of animals.
We influence decision makers to put animals on the global agenda.
We help the world see how important animals are to all of us.
We inspire people to change animals’ lives for the better.
We move the world to protect animals.
World Animal Protection is a truly global organisation, working in over 50 countries across the world, with offices in every continent. Our vision is a world where animal welfare matters and animal cruelty has ended We protect animals because we believe a sustainable future for the planet can only be achieved if both animals and people are part of the solution.
Job Title: Finance Manager
Reports to: Country Director, World Animal Protection in China
Works with: China Office Team, External Stakeholders, Regulators and Tax Bureau
Budget holder: No
Location: Beijing, China
*Technical/Professional Accountability to: International Director of Finance and Performance
Main Purpose of the role
Ensuring a proactive, efficient and effective financial management function which is compliant with local and organisational regulations and procedures. Ensuring that finance becomes a business partner to the Country office, adding value through increased clarity of reporting, support and training which results in budget holders increased confidence in their ability to manage budgets effectively to achieve our organisational aims to end the suffering of animals. Ensuring organisational compliance with local NGO board so that our organisational aims are not compromised.
The Finance Manager is ultimately accountable to the Country Director to ensure that accurate information is provide to achieve the organisational budget and impact. This includes production of management accounts, budgets and forecasts.
The Finance Manager will also ensure an efficient year end close and audit and collaborate with external auditors/ban
The Finance Manager is also accountable for application of best practice, organisational policies and compliance with local regulations and ensuring they are understood and followed in country.
Ensuring the entities are appropriately registered with the China NGO board and all necessary governance reporting is submitted on a timely basis.
Under our matrix management structure, the post holder will have support and technical oversight from the Director of International Finance based in London.
The role holder will comply with the organisation’s policies and procedures.
Duties and Responsibilities
Lead the country management accounting, budgeting and quarterly forecast process in line with organisational timescales, so that local teams have quality information to manage budgets and projects effectively.
Produce consolidated statutory accounts for China and Hong Kong offices in line with organisational timetables and local regulatory requirements. This will include producing quality audit files and efficient liaison with local auditors and regulatory bodies
Ensure month end and annual close process is done effectively in country whilst ensuring, accuracy, quality control and compliance over all financial transactions.
Provide support and challenge to Fundraising team, to ensure accuracy of business cases and forecasts.
Manage cash flow and organisational assets effectively
Provide training and support to the country team on finance matters
Work with International finance to ensure strategic, procedural and systems developments are improved and embedded within country teams.
Produce information for internal governance boards
Ensure compliance with local governance, taxation and company requirements
Management of day to day IT function
Act as gatekeeper to ensure organisational policies and procedures are understood and followed. Highlighting non-compliance where appropriate to Country Director or International Director of Finance
Establish and implement departmental goals, objectives, policies and operating procedures
Ensuring that China and Hong Kong entities are registered and comply with the regulations of the NGO Board and PRC regulations and law.
Ensuring all taxation regulations are followed in country
Oversee the development of the department’s budget in liaison with the Finance team.
Take overall responsibility for the effective and efficient management of delegated budget in accordance with World Animal Protection’s financial procedures and local governance regulations
Delivery of World Animal Protection’s Global Strategy across the core themes of Mission, Movement & Transformation in a global, matrix environment
Work cooperatively with external organisations, teams within World Animal Protection and in the wider animal welfare movement to pursue programme objectives and wider organisational goals, including those relating to brand, communications, fundraising and resource management.
Actively participate in building our brand and maintain the integrity of our brand to support our profile, lead generation, income and engagement.
Help secure resources (income) and reach (people and partnerships) by actively contributing to our supporter relationships, fundraising, communications, and donor reporting.
Actively participate and support the organisation to ensure that we manage our resources (financial, staff and IT) efficiently and effectively by improvement of systems, reporting and compliance.
Contribute to a learning culture and create a positive working environment for staff.
The role holder will from time to time be required to undertake any other duties that are within the scope of this role.
Take responsibility for their own health, safety and welfare, comply with H&S policy and procedures, and not act in any way that compromises the safety of themselves, colleagues or the public.
The post holder may be required to travel internationally to provide support or participate in World Animal Protection’s activities as and when required.
Skills and Experience
Demonstrated excellence in managing finance function including management and statutory reporting.
Solid understanding of budgeting and forecasting
Ability and interest in training and supporting colleagues.
Excellent communicator both written and oral with the ability to present complex information concisely
Ability to lead, inspire and motivate multi-disciplinary teams and build strong constructive relationships.
Interest and understanding of Financial systems and processes to identify effective solutions to efficient working
Understanding of international Financial Reporting Standards (IFRS)
Focuses on achieving positive outcomes and results
A strong understanding of the legal/fiscal and regulatory environment of a non-profit organisation.
Flexible and positive attitude
Ability to work under pressure
The ability to work local but think global when required
High level of written and spoken English is essential
An interest in Animal Welfare
Qualified Accountant with registered body
Relevant University degree
Experience of working internationally and in a multi-cultural and geographically diverse environment
Project Management experience
Experience of working within a fundraising environment
Forward thinker and planner to ensure effective delivery of tasks
Experience of working within a matrix management environment
*World Animal Protection operates in a matrix environment. This means we routinely work with colleagues from different locations, business units and cultures in cross-functional and virtual teams.
1A global role works across geographic boundaries with a remit to enable the delivery of strategic organisational activity across the world, providing direct input and support at a local level as required. A local role is primarily focussed on the delivery of strategic organisational activity within a country or location, providing information and input to global strategy and directions as required.
All applications are required to send candidates CV (bilingual version) together with the application letter to firstname.lastname@example.org. The deadline for the application is September 6, 2016.